For how long should a conductor keep a copy of the End-Of-Trip report?

The recommended duration for a conductor to keep a copy of the End-Of-Trip report is two years. This retention period is aligned with regulatory requirements for record retention in the railroad industry, which ensures that accurate records are maintained for accountability and compliance purposes. Keeping these reports allows for historical reference and supports any necessary audits or investigations that might arise in the future. Retaining them for this specified time frame balances the need for documentation against practical storage limitations and operational efficiency. This practice helps maintain the integrity of operations while also complying with industry standards.